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Costs of Maintaining Fax Machines

Fax Machines

In recent years, people have begun to use fax machines less and less although they are still essential in most businesses day-to-day operations. There are many reasons to use a fax machine, but what about the costs of owning and operating one?

Most established companies probably own a fax machine and pay for the fax line, but this could actually be costing you money in the long run. If you are thinking of purchasing a fax machine, you might want to think again. Yes, you can buy a relatively cheap fax machine, but remember you do have to pay for different services and products required to maintain the machine.

Sending a fax can be essential when sending important documents that require signatures or secured data, which is why faxing is still relevant in today’s day and age. There are alternatives to sending faxes besides owning an actual fax machine. With the Internet at most people’s fingertips many will find that there can be easier options like sending faxes digitally.

There are many online fax services that may offer a better solution for sending and receiving faxes. Online fax services provide digital faxing that include your own fax line allowing customers to send and receive digital faxes by email. This option allows people to save money and the hassle of actually owning a fax machine. offers a simple and efficient way to compare these services helping you decide which fax company is right for you.

There are many costs to owning and maintaining a fax machine that many businesses overlook. Many business owners are aware that they need a fax machine in their day-to-day operations, but they do not calculate how much money they could be saving by switching to an online service.

Fax Machine:

Buying a fax machine can be a one-time cost. They will last several years if maintained properly. Fax machines range from $40.00 to well over $1,000.00. If you do not plan on using a fax machine very often, it may be in your best interest to try an online service instead of spending unnecessary money on a fax machine.

Telephone costs:

If you own a fax machine you are going to need a separate phone line to operate the machine. There will be a monthly charge for the line as well as additional charges if you use the machine a lot. If a business is sending faxes on a larger scale, say 10,000 sheets a day, this could end up costing over $100,000 a year just in telephone charges. This is not including paper and ink costs.


Fax paper can definitely add up. Let’s say a unit of fax paper costs $17.00 a case and you use 250 cases of paper a year. This totals up to $3,659.00 a year. These are just made up numbers to give you an idea of how things can add up quickly.


If you are receiving faxes, you will need to purchase ink for your fax machine. Depending on the type of machine and how many faxes you receive this will also add up quickly. Ink prices vary, but are more costly than paper.

As you can see, the costs of maintaining a fax machine can add up quickly. Everything depends on how much you use your fax machine. However, as you can see, owning your own might end up costing you more than its worth. I highly recommend checking into online fax services.

By using an online fax service, you do not have to own your own machine or purchase the necessary items it requires to keep the machine running. With, you are able to compare the different fax online services side by side. These services are usually free to join, only costing you a monthly payment. Each service varies depending on what you are looking for, but they typically include multiple users, pages included in the plan, overage charges, and your own fax line. You are able to send and receive faxes by email, making it easier to organize everything and cut down immensely on costs.

With this information, you should be able to see the clear choice between owning a fax machine or using an online service, hopefully helping you make smarter business decisions for your future.

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