Using Passwords for Protecting Your Documents

Passwords for Documents

The password can turn out to be the great saviour for those looking for the protection for their files on a laptop, computer, USB drive, hard drive, or even at the time of emailing. This would also take the security to next level. The password protection is the most common form of protection opted by the individuals and organizations for all sorts of protected transactions.

The password protection is nothing but encryption of the original message where the password is used for decrypting the file. The password or encryption key is one of the most secured forms of password that changes the original message into coded form and then decodes it with the help of the password that is the encryption key.

What does Password mean?

The password is the secret key that can be a combination of alphabets, numbers, and special characters. The length of the password mainly decides its security level. The longer password containing more characters may have more combinations to work on and hence have better security. The shorter password would be hacked easily compared to the longer one. When you are using this password to secure personal computer, documents, or email, you can keep it shorter and easier for quick memorising. The passwords used as encryption keys and to secure the company servers may be longer and mix of all types of characters. The encryption keys for Enterprise Digital Rights Management (DRM) are kept quite complex for enhanced security levels.

Where can one use it?

The best thing about the password is that it can be used just anywhere. All sorts of documents, whether in Word or PDF would have password locking system. One can easily secure just any type of document or email with the password. The encryption key or password are commonly used for financial communications to keep the entire communication protected.

Tips to make your password secure

Using the password is the common practice but many users just end up using the weak password which eventually affects the security of the document as a whole. The password can be made stronger and extra secure with following few tips.

  1. Keep it longer – The password should be at least 8 characters long in order to get the desired strength.
  2. No name – It should be unique and not just your name, username, family name, pet’s name, kid’s name, or the name of any other person that is quite apparent.
  3. No favorites – The password should not contain the name of your favorites and if possible it must not have any complete word in it. The ensemble of random letters, numbers, and characters would be more secure.
  4. The ensemble of different characters – The secure password is the one that contains upper case letters, lower case letters, numbers, and special characters. This will make it more complex to be hacked.

The professional document security experts would help you in entering the password protection key in your documents and all other data in such an efficient way that it comes out with the most reliable results.

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